IPRA Job Post: Business Services Coordinator at the Northwest Special Recreation Association

DESCRIPTION

Northwest Special Recreation Association (NWSRA) is seeking qualified applicants for the position of Business Services Coordinator. NWSRA is an extension of 17 park districts in the northwest suburbs of Chicago, providing recreation programs for children and adults with disabilities within these park districts. NWSRA receives support from the Special Leisure Services Foundation (SLSF), a 501(c) (3) organization.

Position Responsibilities: Under the direction of the Superintendent of Administrative Services and the Executive Director, this position:

Cooperatively works with the Executive Director and Superintendents on budget preparation for NWSRA and SLSF budgets. Maintains a logical plan of financial operation, cash flow and forecasts. Oversees with the Executive Director and the Superintendent of Administrative Services Operations the agency’s financial systems.

Responsible for monthly and annual financial statements. Prepares monthly account reconciliations. Prepares and enters journal entries.

Maintains liaison with and assist the external auditing firm in their examination of financial records. Calculate, prepare, complete and file all State and Federal forms. (W-2 and I-9 Forms and prepare the 1099’s.)

Reviews and suggests internal controls for more effective accounting procedures. Assist the Executive Director and Superintendent of Administrative Services with recommending financial policies and formulate procedures. Collect data in the evaluation of financial operations and services to be analyzed with Executive Director and Superintendent of Administrative Services.

Prepares reports and summarize findings related to the financial and management of financial programs and procedures for NWSRA and SLSF.

Maintains liaison with and assists the external investment firms for coordinating and managing NWSRA and SLSF investments, transfers and certificates of deposits.

Ensures the maintenance of all financial records and reports in compliance with applicable laws.

Manages payroll process for the agency. Assists Superintendent of Administrative Services with the health insurance, benefits, and retirement fund.

Works with SLSF staff to maintain appropriate records for grants and restricted funds.

Maintains the NWSRA payroll analysis spread sheet of the staff salaries and assist the Executive Director and Superintendent of Administrative Services in gathering information about salary ranges and preparing recommendations for the Board of directors.

Assist the Superintendent of Administrative Services with the capital asset management systems.

Prepares a health insurance analysis, employee matrices for budgeting.

Oversees the supervision of and monitors the progress on special projects of one part-time Payroll Specialist. Oversees the processing of biweekly payroll by the Payroll Specialist to include: Processing changes or additions to the payroll worksheet by the Friday before payroll week. Before filing new hire paperwork, proof all changes against the payroll worksheets or employee paychecks for accuracy. Transmit data for full and part-time staff to payroll provider. Proof the numbers of hours actually paid against the total hours on the bottom of the individual payroll sheets. Oversees the ADP payroll system and software including the recording of vacation and sick time and produce reports using the system upon request of the Executive Director and Superintendents.

Qualifications: Qualified candidates will have a bachelor’s degree in Accounting or a closely related field, along with 2-3 years’ low to mid level experience in a public sector or governmental accounting. Experience in Microsoft Excel, Microsoft Word and Quickbooks. The successful candidate will be a highly collaborative, motivated individual who possesses strong administrative, analytical, written and communication skills along with the ability to supervise clerical staff effectively.

The Northwest Special Recreation Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, ancestry, age, physical or mental disability, marital status, military status, unfavorable discharge from military status, with applicable local, state and federal laws. In addition, The Association complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

HOW TO APPLY: Interest in NWSRA employment can be indicated by submitting a cover letter, resume and completed application, which is available at www.nwsra.org/jobs or: NWSRA, Attn: Human Resources, 3000 W. Central Rd., Suite 205, Rolling Meadows, IL 60008.